Real Estate Administrative Assistant

Real Estate Administrative Assistant 

Listing Coordinator

The Ed Huck Team, Keller Williams Realty
Westlake, OH
Job Type: Full-time, Part-time, Contract

We are looking for a happy, self-motivated individual to support our high-level real estate team. The Ed Huck Team is comprised of positive, results driven, team players dedicated to upholding the highest integrity in all we do. The goal of our business is to create an amazing experience for our clients in order to, “Change the Way Real Estate is Sold. The ideal candidate enjoys providing outstanding customer service every day, is friendly, professional, driven, quick, takes ownership, and is results oriented. 

Job Summary

Oversee all aspects of listing transactions from executed listing agreement to closing. To serve as the point of contact for our clients and communicate with them by phone and email to respond to questions and requests. Ability to positively and proactively handle agent needs and customer needs and prioritize multiple tasks daily. 

Duties and Responsibilities

  • Manage listing transactions from contract to closing
  • Schedule appointments for photographers and stagers
  • Maintain communication with clients throughout entire listing process
  • Input listings into the MLS and various other websites
  • Manage client database
  • Answer, screen and transfer inbound phone calls
  • Provide general administrative and clerical support

Key Competencies

  • To be a positive, “can do” person!
  • Likes to smile!
  • Ability to effectively communicate both written and orally
  • Display excellent customer service skills
  • Able to set priorities, plan and organize tasks and complete tasks quickly
  • Demonstrate problem assessment and problem solving skills
  • Strong organizational and follow-through, ownership and accountability
  • Ability to learn new processes and procedures, and is open to ever changing processes and procedures
  • Extreme attention to detail and accuracy
  • Desire to exceed customers’ expectations and team expectations
  • Maintain a goal oriented, growth focus
  • Demonstrate initiative, reliability and teamwork skills

Computer Skills

  • Proficient computer skills
  • MS Office Suite, specifically Word and Excel


  • 25 Hours / Week
  • 5 Hours / 5 days a week preferred
  • $15/hour

Apply Now

Please fill out the form below to submit your resume and cover letter telling us why you think we should consider YOU to join our talented team.

If you have any questions, please contact Julie Huck. Thank you!